QuickBooks Email Setup in brief

For SMEs, the best and entry-level accounting software is QuickBooks. QuickBooks helps to integrate thousands of products. A lot of apps such as Outlook can be integrated with QuickBooks desktop. Here I am going to let you know about how to setup quickbooks and QuickBooks email setup with its version of the quickbooks desktop.

A lot of people may think it is a complicated process, but it is quite easy and straightforward to use quickbooks email.

How to setup email in quickbooks QuickBooks Email Setup

An outstanding choice for email configuration is QuickBooks email for the users who are using QuickBooks desktop mainly and is considered as a best service in quickbooks.

A lot of other individuals that are using third-party email services or Gmail may find it hard to integrate the QuickBooks email services with its email server.

Email Options of QuickBooks

Before jumping to the central concept, don’t forget that there is more chance that the person may not find all the options mentioned below for QuickBooks email setup on desktop. Moreover, the operators may have multiple version which will not exhibit all of the three options mentioned below. For specific users, the PC does not show all these options.

Outlook: The user already having Microsoft outlook installed can get the support of Outlook. It is widely used email as it offers users active hold with greater comfort.

QuickBooks Email: It is not commonly used, and it is not liked by most of the users, Outlook is the top option by most of the people using email service.

WebMail: There is nothing much to say about this characteristic launched in 2011 to get the bridge with Yahoo, Gmail, or any other platform of email service.

How to setup email in quickbooks desktop

Invoice by reports, email, and other multiple functions can be integrated with QuickBooks. The user should check the compatibility between QuickBooks desktop package requirements and Outlook.

Invoice by reports, email, and other multiple functions can be integrated with QuickBooks. The user should check the compatibility between QuickBooks desktop package requirements and Outlook email service.


The user should make a new profile at Outlook with his/her email during setup

If the user has already an account on Outlook, he can move towards the next step easily

Get all the essential data for setting up Outlook as an email client

Important Note: ISP is there to gain the below-mentioned information.



Your email server option

Server home for email

Leaving the address in an email server

Configure Outlook in QuickBooks

Choose Preferences and click Send Forms, present on the

right side of the Edit menu of quickbooks.

Click on Outlook and then OK.


In the latest version of QuickBooks, you can see Webmail easily,

and it can be used for linking with an email provider. The QuickBooks email supports

Hotmail, Windows Mail, Yahoo Email, Gmail, and AOL (i.e., Mozilla)

Remember: Supports the version of plain text in Mozilla.

QuickBooks 2018: In Canada, the UK, and the US, the

user can use Hotmail, Gmail, but in the QuickBooks 2017, the US users can use Gmail.

Here are the steps for being up with a secure Webmail:

First of all, choose Preferences and pick Send Forms from

the Edit menu.

Select Webmail as your choice and click on Add button.

When you select the provider from the bottom down list, the next step is to add your email address.

Don’t forget to check the box of enhanced security.

After that, click on OK button.

When it is done, go to Intuit account and then log in. Here, you will need to enter your email ID and username which you used in creating your account of QuickBooks. You can choose the same preferences here.

Now, the login page of webmail will pop up.

Sign in to that page, and you are ready. Also, remember to select the grant access date.

How to Connect with Webmail:

(For US users through QuickBooks email on quickbooks desktop)

ISP (Internet Service SMIP Server Provider) SMTP Server SMTP Port
ADELPHIA mail.adelphia.net 110
1AND1.com smtp.1and1.com 587 (SSL enabled, with password)
AOL smtp.aol.com


465 or 587* (SSL enabled for Incoming and outgoing mail server)
Comcast smtp.comcast.net 587
Bell South mall.bellsouth.net 110
Cox Business smarthost.coxmail.com 25




110 or 587
Cox East smtp.east.cox.net 25
Cox Central smtp.central.cox.net 25
Cox West smtp.west.cox.net 25
Godaddy smtpout.secureserver.net 80
Earthlink smtpauth.earthlink.net 25 (with password)
Microsoft Outlook 365 Coutlook.office365.com 587 (SSL enabled)
Lycos smtp.mail.lycos.com 25
Prodigy smtp.prodigy.net 25 (SSL enabled)
Netscape smtp.isp.netscape.com 25 (SSL enabled)
Sprint PCS smtp.sprintpcs.com 25
RoadRunner smtp-server.sc.rr.com 587
Verizon Yahoo outgoing.yahoo.verizon.net 465
Verizon outgoing.verizon.net 465


For Canadian Users Using QuickBooks Desktop:

ISP (Internet Service SMIP Server Provider) SMTP Server SMTP Port
BELL MAIL smtphm.sympatico.ca 25 (or 587 if port 25 does not work)
MICROSOFT OUTLOOK 365 outlook.office365.com 587 (SSL enabled)
CLUB INTERNET smtp.dlub-internet.fr 25
BELLNET smtpa.bellnet.ca 25
COMCAST smtp.comcast.net 465
COGECO smtp.cogeco.ca 465
GMAIL smtp.gmail.com 587
EARTHLINK smtpauth.earthlink.net 587
LAPOSTE smtp.lineone.net 25
HOTMAIL smtp.live.com 587
MSN smto.live.net 25
MAIL smtp.aol.com 587
NETSCAPE smtp.isp.netscape.com 25
MTS smto.mts.net 25
NEUF smtp.neuf.fr 25
NETZERO smtp.netzero.com 25
SASKTEL mail.sasktel.net 25
ROGERS smtp.broadband.rogers.com 25
SKYNET smtp.skynet.be 25
SHAW shawmail.cg.shawcable.net 25
SKYNET smtp.skynet.be 25
SYMPATICO smtphm.sympatico.ca 25
VIDEOTRON relais.videotron.ca 465
TELUS smtp.telus.net 25
YAHOO smtp.mail.yahoo.com 465


Setting up regular Webmail in QuickBooks

Don’t forget that the provider of internet service rights over the webmail servers. There is no need to worry because QuickBooks will help you in this manner. Its automatic system updates all the data by itself.


Incase there comes up any difficulty in QuickBooks Email Setup or you are encountered by any error like couldn’t connect to email server or so please get in touch with a technician on QuickBooks support phone number to get further assistance.

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