Features of QuickBooks Single-User and Multi-User

As there are two different modes in QuickBooks which are-

  • Singe User
  • Multi-User

Below we have mentioned Features of QuickBooks Single-User and Multi-User please go through to read more 

Single-user means that you limit the access of your company file to one person only who can read or modify the company file. Whereas if you have multiple user license you can switch to multi-user mode where you allow other people to work on your company file over a network which makes QuickBooks more efficient. If you want to learn more about what tasks and features are available in the single and multi-user mode of QuickBooks then read the complete article.


Operation of a company file

Tasks & Features Single-User Multi-User
Creating backup Locally
Activation & setup for online backup
Creation of a portable company File X
Conversion of a company file
Repair for network & file problems
Stop hosting/multi-user access
Disabling QuickBooks Manager X
Verification of data ✔*
Data rebuilding X
Condensed type data X
Update for web service
Copying of company file for online X


*Verify Data utility can be used in Multi-User mode but it will not let other people work on the company file.

List Management

Tasks & Features Single-User Multi-User
Chart of accounts ✔/X*
List of items ✔/X*
Miscellaneous Name list
Vendor type/Customer type list
Price Rules & Price Levels
To Do list
Editing and adding multiple list entries

*Merging is not made available in multi-user mode you can only add, edit or remove data.


Import/Export Data

Task & Features Single-User Multi-User
Importing MS Excel File
Advanced Importing X
IIF import ✔*
WebConnect File Import
Timer Activity Import X
General Journal Entry import
List to IIF export X
Address to text file export
Timer list export X

*Only QuickBooks Pro/Premier/Enterprise support IIF file import.



Workflow & Business Process

Tasks & Features Single-User Multi-User
Customize reporting
The setting of the closing date X
Setup for a budget
Setup for a forecast
Cash flow projector
Use of business planner tool
Fixed asset management X
Vehicle mileage entry
Preparation of letters with an envelope
Custom transaction entry
Statement charge entry
Creation of statements
Assess of the finance charge X*
Time entry
Tracker for income
Lead Centre
Changing of the item price
Vendor center
Vendor transaction entry
Wizard 1099 X
Report 1099
Check creation
Order creation
Bank feed setup
Switching bank feed mode X
Reports center
Memorize report
Scheduled report X
Commented report
Advance report X
Processing multiple reports
Statement writer for QuickBooks
Combined report

*Multi-User mode does not support first time setup for finance charges.



Tasks Related with Accountant

Tasks & Features Single-User Multi-User
Creating an accountant’s copy X
Saving accountant’s copy X
Sending the copy to an accountant X
Sending and creating portable files X
Accounting tool
Void transactions & batch delete X
Batch enter transaction



Payroll/Employee activity

Tasks & Features Single-User Multi-User
Employee center
Setup for payroll X
Payment of direct deposit




Tasks & Features Single-User Multi-user
Accounting ✔/X*
Billing ✔/X*
Calenders  ✔/X*
Checkups  ✔/X*
Desktop/view ✔/X*
Changes for finance ✔/X*
General  ✔/X*
Integrated applications ✔/X*
Inventory / items ✔/X*
Jobs / Estimates ✔/X*
Multiple currencies ✔/X*
Payment ✔/X*
Expenses and payroll ✔/X*
Reminder  ✔/X*
Graphs and reports ✔/X*
Customer and sales ✔/X*
Sales tax ✔/X*
Search  ✔/X*
Sending forms ✔/X*
Service connection ✔/X*
Spelling  ✔/X*
1099/Tax ✔/X*
Expenses and time  ✔/X*

*Making changes in preferences tab is available but for company preferences, it is not in multi-user mode.

Printing and emailing tasks

Tasks & Features Single-User Multi-User
Setup for printer
Form printing
Send forms
Label for shipping



Other Features of QuickBooks Single-User and Multi-User


Task & Features Single-User Multi-User
Contact synchronizing
Setup for QuickBooks ODBC
Using register
Using calculator
Favourite customization
Bulk entry for company business detail
Alert manager 
QuickBooks Messenger 

If you want to switch between different modes then you can open the File menu in QuickBooks and open Help window. For more details Contact QuickBooks Technical Support


Note: Functions such as Payroll and Bank feed have a lock feature that doesn’t let others use same feature at the same time.


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